BYLAWS - Established 2022

The Illyrian Building Managers Association 

Bylaws and Amendments The fifth day of the tenth month of the two-thousand and twenty second year

Section 1:
Membership

1. There will be two levels of Membership for the Illyrian Building Managers Association (“IBMA”):

• Standard Member – Deemed an initiated member who manages a minimum of six (6) employees

• Associate Member- Deemed a member who is being reviewed for Standard membership but manages (1-5) employees. An Associate Member cannot vote during elections nor serve as a Committee Chairperson, Board Member, or Officer. 

2. Requirements
• All candidates for membership must be currently employed as Building Managers in the Residential or Commercial Sector in tri-state area (New York, New Jersey, or Connecticut).
• Candidates must meet the criteria from the SEIU 32BJ classification of “Resident Manager”, having a staff of at least six (6) employees, not counting the Building Manager, to be considered for membership.
• Part-time Superintendent/Resident Managers cannot be accepted into the IBMA.
• Life Members will be deemed as members who have consistently been active members of the IBMA, for a period of 20 years, without any interruptions in tenure. Life Members do not pay annual dues.
• Candidates must attend a minimum of two (2) meetings prior to applying for membership. If membership is granted, candidates will be initiated at the third meeting.
• Candidates must be sponsored by two existing members of the IBMA, with the sole exception of the first appointment of members following the formation of the IBMA.
• A committee shall be formed to investigate the property in which the Candidate is employed to ensure all information provided on the membership application is accurate. A report will be submitted to the Board of Directors for review and approval.
• All candidates must be born of “Illyrian Descent”. Illyrian Descent is defined as anyone born of: Albanian, Malesor, Bosnian, Croatian, Slovenian, Kosovar, Macedonian, Arberesh, Montenegrin.
• In areas of question, documentation must be provided as proof of heritage.
• General Managers, Property Managers, Assistant Property Managers cannot be members but can attend meetings and events as guests.
• Guests that are Superintendents/Resident Managers must also be of Illyrian descent unless prior approval is granted by the Board.
• Vendors cannot be Members and cannot attend official business meetings of the IBMA. 

Membership revocation:

1. Membership into the IBMA is considered a privilege and not a right. As such, any Member deemed to act in a manner that is “unbecoming a Member of the IBMA”, will have their membership cancelled without malice or prejudice.

• Behavior deemed as “unbecoming a member” will include but is not limited to: the use of vulgar language, sexual language or behavior viewed as verbal sexual harassment, physical harassment or assault, disruptive behavior during a meeting or an Association event, multiple instances of belligerent consumption of alcohol and or drug abuse, stealing, fighting, etc.
• If a member has their membership from the IBMA revoked because of an infraction listed above, their sponsor will also be removed from the Association, without malice or prejudice. 2. Failure to pay annual dues.
• If a Member is dropped for nonpayment of dues, they cannot return to club for a period of 36 months from date last date of payment. 3. Termination from employment involving a crime.
• If a Member is terminated from employment for any reason which involves a crime, their membership to the IBMA will be revoked. This includes stealing, assault, “kickbacks”, etc. 

Section 2
Officers and Board of Directors
Term Limits
Elections and Voting

1. There will be three (3) Officers elected to oversee IBMA business. An Associate Member cannot hold an officer position. The officer positions will be:
• President
• Vice President
• Treasurer

2. There will be six (6) members on the Board of Directors, elected to assist in the day-to-day business of the IBMA. An Associate Member cannot hold a Board of Director position.

• To be nominated for a Board position, you must have completed one year of membership in the IBMA and have served at least one (1) term on a committee.
• To be nominated for an Officer position, you must have completed at least one term on the Board of Directors.
• The last President to have been succeeded will serve as Chairman of the Board and will hold one board member position until replaced by a newly elected President.
• Elections must be held every year for board member positions.
• All positions have 2-year terms.
• All positions have 4-year term limits.
• Board Members are not allowed to hold any Board seat for more than 4 years in their lifetime.
• Officers may not hold the same position for more than 4 years in their lifetime.  

3.  In the event that an Officer or Board seat cannot be filled, a vote will be presented to the Body to allow existing Officer or Board Member to extend their term by one year or until a suitable nominee can be presented to the membership for a vote. Available Board of Director positions will alternate, two each year, so there is a nomination and potential election annually.

4. Nominations for Officer and Board of Directors positions will be held at the January Meeting, every (1) year. In the event that multiple nominees are proposed for any single position, an election will be held. Nominations cannot be accepted by any member who holds an “Official Title” at any non-for-profit organizations, fraternal societies, or similar Resident Manager Club, or other club at the discretion of the IBMA.

5. Elections will be held annually at the February meeting if multiple nominees are accepted for any position at the January nominations. In the event of a tie, the Vice President will be the deciding vote. If the dividing vote is for the Vice Presidency, or the Vice President is not in attendance for a different deciding vote, then the next highest ranking Board Member will be the deciding vote.

6. In the event of an election, a vote will be cast by the “Eligible Membership” to appoint an Officer or Board Member. Voting will have strict guidelines to ensure all is neutral and fair.
• Only Standard Members can vote.
• A Standard Member must attend a minimum of three (3) meetings in one calendar year to qualify for an official ballot to vote. Attendance does not include IBMA functions and is limited strictly to monthly meetings.
• A prenumbered ballot will be given to a “Certified Voting Member”.
• All ballots will be immediately returned and counted at the February meeting. Elections results must be presented at the February meeting. Installation of awarded positions will occur at February meeting.
• Ballots and record of eligible voters will be held by the Vice President for a period of (2) two years following the election.
• Ballots will be counted by an independent tabulator not affiliated with the IBMA.

7. An Officer or member of the Board of Directors may resign their positions at any time. A letter of resignation must be received, reviewed, and approved by the Membership Body. 

8. An impeachment of a Board of Director or Officer may occur. In order for the impeachment to be valid, the following criteria must be met:
• An official motion must be passed which will include reason for impeachment.
• Such a motion must be accepted by majority vote by the Board of Directors and Officers. • A motion will then be presented to the Membership Body with the recommendation for impeachment.
• A vote will be held if a motion is accepted.
• If a vote to impeach is passed, the position will be immediately vacated. • Nominations will occur at the same meeting.
• Installation of a Member to a new position or election will occur at the following meeting.
• A written, certified notice will be sent to the impeached party.
• Impeachment is only to vacate a Director or Officer position. If rules of misconduct mentioned above are infracted, then proceedings of membership cancellation will occur. • Any impeached members will receive a lifetime ban from the Club.

9. Any Officer or Board of Director who misses three (3) consecutive monthly meetings without just cause, will have their seat vacated.

10. Officers and Board Members all must adhere to jacket and tie dress code for meetings, unless advised otherwise by the President.

11. Description of Officer Duties: PRESIDENT • It shall be the duty of the President to preside over all meetings of the club, to preserve order, and to inspect and announce all votes of the IBMA. • The President shall be a member of all committees and shall have the right, at all times, to supervise the labors and records of all Officers and committees of the Club.  

PRESIDENT
• It shall be the duty of the President to preside over all meetings of the club, to preserve order, and to inspect and announce all votes of the IBMA.
• The President shall be a member of all committees and shall have the right, at all times, to supervise the labors and records of all Officers and committees of the Association.

VICE PRESIDENT – VICE TREASURER
• It shall be the duty of the Vice President to assist the President of the Club in preserving order, and in his absence, preside and discharge the duties of the President.
• Will assist the Treasurer in all transactions.
• The Vice President shall act as Chairman of the Welfare Committee and announce all sicknesses and distress at monthly meetings
• Will hold the deciding vote in all ties.

TREASURER/SECRETARY
• Shall take minutes of all monthly meetings and Board meetings.
• The Treasurer shall have the custody of the funds of the IBMA and shall deposit them in its name in the IBMA’s choice of financial institution. The Treasurer shall receive all funds for the IBMA from each designated Committee Chairperson. 

Section 3:
Meetings

• Meetings of the Membership shall be held at such place, within the state of New York, as designated from time to time, by the Board of Directors.
• Meetings will be held once a month, on the 2nd Monday of each month, unless revised by the Board of Directors for conflicts with holidays or force majeure.
• There will be a break for regular meetings during the months of July, August, and December.
• There will be a minimum of three (3) Board meetings a year.
• Minutes of each meeting shall be recorded by the Treasurer. Motions to bypass reading of previous meetings can be accepted and voted on, at every monthly meeting. Monthly and Board meeting minutes can be reviewed by any Standard Member. Written notice to review minutes must be submitted to the Officers with 48 hours’ notice.
• The Annual Holiday Party is not deemed an official meeting. Attendance will not be counted towards the voting attendance mandate.
• The Annual Golf Outing is not deemed an official meeting. Attendance will not be counted towards the voting attendance mandate.
• Dress codes for official meetings will be business attire, “Jacket & Tie”. Admission to monthly meetings will not be allowed if dress code is not adhered to. Multiple infractions of this policy will result in suspension and possible cancelation of membership.
• Written notice of all regular monthly meetings must be presented to the entire club with a minimum of ten (10) days prior notice. It must contain a time, date, and location.
• Written notice for all Board meetings must be presented to the entire club with a minimum of ten (10) days prior notice. It must contain a time, date, and location.
• Email is deemed a satisfactory form of written notice. Text message, social media, SMS or similar are not deemed a satisfactory form of written notice.
• A record of attendees will be kept on file for all monthly meetings for a period of two (2) years.
• A quorum of 60% of Board of Directors and Officers must be present to conduct an official meeting.
• A minimum quorum of 20 (TOTAL) Members, including Officers & Board of Directors is required to conduct an official meeting.
• Orders of business below shall be followed at all Monthly Meetings: o Roll call of Officers and Board of Directors o Treasurer report o Reading of previous month’s meeting minutes o Reports from active committees o Old Business o New Business
• A certificate and/or pin will be presented to all newly initiated Members. Upon leaving the Club for any reason, both items are to be returned via Certified Mail. Failure to do so, will have your future Memberships suspended and/or revoked. Memberships can be frozen to due economic, personal and/or financial hardships. Such reason will require a written memo to the Officers for review and decision.
• The Vice President will direct all Board of Director meetings
• Property Managers and Account Executives will not pay door fees at monthly meetings provided they were invited and can provide a business card with their credentials prior to entering. • Meeting dress code will be announced in writing via monthly email invites. Dress code must be adhered to.
• In the event of a state of emergency due to health crisis or other force majeure, the Board of Directors and/or Officers may decide by majority vote to hold a meeting via a virtual meeting application such as Zoom. The meetings would be considered “official” and will count towards the voting mandate.
• Any meeting of Members may be adjourned from time to time. In such event, it shall not be necessary to provide further notice of the time and place of the adjourned meeting if the announcement of the time and place of the adjourned meeting is given at the so adjourned meeting. No notice need be given to any member who executes and delivers a waiver of notice before or after the meeting. The attendance of a member at the meeting, without protesting the lack of notice for the meeting, shall constitute a waiver of notice by such member.
• ACTION WITHOUT MEETING. Any action required or permitted to be taken by the Board of Directors may be taken without a meeting if all members of the Board of Directors consent in writing to the adoption of a resolution or resolutions authorizing the action, which resolution or resolutions, and the written consents thereto by the members of the Board of Directors, shall be filed with the minutes of the proceedings of the Board of Directors. Any one or more members of the Board of Directors may participate in a meeting of such Board by means of a conference call allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
• The Annual Meeting will be conducted at the February meeting unless otherwise delayed by the President.

Section 4
Funds, Dues & Charities

• Disbursement of dues will be designated by vote by the Officers & Board of Directors
o 25% of annual dues collected will go into a members death fund. An “IBMA Death Fund”. It will cover a monetary benefit for an IBMA Member, in good standing, who has passed away.
o A designated amount will be contributed to charitable donations made on behalf of the IBMA. Details of such donations are listed below.
o 4% of Member dues will be designated for Association fees, such as costs for printing, advertising, website, email, security, stationary, membership pins & certificates, etc.
o Dues are to be paid no later than December 20th of each year.
o Failure to pay dues will result in membership cancelation.
o Financial, economic, and physical hardships will allow for deferred payment of dues. Requests need to be made in writing to the Officers and Board Directors at least (30) days prior to dues payment deadline in order to qualify.
o Any Member who leaves the “Building Manager Industry” but would like to continue their membership with Associate status must submit their request to the Officers and Board of Directors for review in writing.
o If a Member is terminated from employment for any reason which involves a crime, their membership to the IBMA will be revoked and they will not qualify for unemployment charitable funds. This includes stealing, assault, “kickbacks”, etc.

• Private Death Benefit
o All members in good standing and are up to date with dues are qualified. o Benefits begin after a member’s one year anniversary of initiation.
o If a Member passes away, a death benefit will be paid to the members beneficiary of benefits.
o A monetary amount will be decided and voted on by the Officers and Board of Directors and will be given to whoever a to the beneficiary as designated in writing by the Member. o If a beneficiary form is not received or the beneficiary has passed away prior to our members death and a new one is not designated, 50% of the amount decided by the Board will be donated to a scholarship in the deceased member’s honor. The remaining 50% will remain in the fund. 

• Charities and Fundraisers:
o A specific fund will be created within the IBMA for charitable donations to third party organizations. o Charitable donations may not be disbursed until one year after the creation date of initial Board of Directors.
o All charity and fundraising ideas will be submitted to the Committee Chairperson via written memo. The memo should include the type of charity, lead person name and contact information, requested amount of donation, and any official and legal paperwork associated with the charity. All requests for charitable donations must undergo a due diligence review in order to qualify.
o The Committee Chairperson will present documentation and recommendations to the Officers and Board of Directors.
o A motion will be passed to accept the recommendation or deny.
o Recommendation will be presented to the Membership Body
o Motion and/or vote will be cast. If a majority vote is in favor, the IBMA will contribute.
o All donations will be electronically transferred or deposited into accredited fundraisers and/or charities. There will be no personal financial transactions. o Personal or non-accredited charities will need a unanimous vote by Officers, Board of Directors, and the Membership Body to be passed. 

Section 5
Bylaws and Amendments

• Bylaws may be repealed or amended by a two-thirds majority (2/3) of voting members.
• A proposed amendment shall have first been submitted to the President in writing and reported by the President to the Membership Body, for a vote at the following monthly meeting.
• Members shall receive written notice of all proposed Bylaw changes.
• If action to any Bylaw Amendment is deferred, notice shall once again be made to the Membership Body in writing.

Dissolution of Association
• In order to dissolve the association, a vote of 90% of the entire membership is required to commence the process.
• Any and all funds active in an IBMA account will be 100% dispersed amongst credited charities.
• If any areas of these bylaws deemed unclear, please refer to the “Robert Rules of Order”. 

AMMENDMENTS:
• Immediate Family cannot co-serve on the same Slate of Board of Directors or Officers, during any term for any period of time.
o Immediate Family will defined as siblings, parents (father/son) and immediate in-laws (father in law/ son in law).
o Voted and passed on October 24, 2022 by majority of 35 Founding Members